General Terms and Conditions

Effective Date: April 14, 2026

Last Updated: April 14, 2026

Company Information

Company Name: NedBotics

Email: info@nedbotics.com

Registered Address: Meester D.U. Stikkerstraat 11, 6842 CW Arnhem, the Netherlands

Phone: +31 634506033

Chamber of Commerce Number (KVK): 97441139

VAT number: NL005270249B56

These General Terms and Conditions (“Terms”) govern your access to and use of the website nedbotics.com (the “Site”) operated by [Your Company Name] (“we,” “us,” or “our”), a tech and business consultancy firm. By accessing or using the Site, or by inquiring about or engaging our consultancy services, you agree to be bound by these Terms.

If you do not agree with any part of these Terms, you must not use the Site or our services.

These Terms apply alongside our Privacy Policy (/privacy-policy) and Cookie Policy (/cookie-policy). For actual consultancy engagements, a separate written Consulting Agreement or Statement of Work (“SOW”) will govern the specific project, scope, fees, and deliverables. In case of conflict, the separate Consulting Agreement or SOW prevails over these general Terms.

1. Use of the Website

You may use the Site only for lawful purposes and in accordance with these Terms. You agree not to:

•  Use the Site in any way that violates applicable laws or regulations.

•  Introduce viruses, malware, or other harmful material.

•  Attempt to gain unauthorized access to any part of the Site or our systems.

•  Use automated tools (e.g., bots, scrapers) to access or collect data from the Site without our prior written consent.

•  Reproduce, duplicate, copy, or resell any portion of the Site for commercial purposes.

We reserve the right to suspend or terminate your access to the Site at any time, without notice, for any reason, including breach of these Terms.

2. Intellectual Property

All content on the Site, including text, graphics, logos, images, videos, downloadable resources, and the overall design, is owned by us or our licensors and is protected by copyright, trademark, and other intellectual property laws.

You may view and print pages from the Site for your personal, non-commercial reference only. You must not:

•  Modify, copy, distribute, transmit, display, reproduce, publish, license, create derivative works from, transfer, or sell any content without our prior written permission.

•  Use any content to build a competing website or service.

Any trademarks, service marks, or logos displayed on the Site are our property or the property of third parties. You may not use them without our express written consent.

3. Consultancy Services

Our tech and business consultancy services (strategy consulting, digital transformation, technology assessments, business development consulting, implementation support, etc.) are provided under separate agreements.

•  Scope of Services: Specific services, deliverables, timelines, and responsibilities will be defined in a written proposal, SOW, or Consulting Agreement.

•  Independent Contractor: We provide services as an independent contractor. Nothing in these Terms or any agreement creates an employment, partnership, or joint venture relationship.

•  Client Responsibilities: You agree to provide timely access to necessary information, personnel, systems, and resources required for us to perform the services. Delays caused by you may result in adjusted timelines or additional fees.

•  Intellectual Property in Deliverables: Unless otherwise agreed in writing in the Consulting Agreement:

    •  You will own the final deliverables upon full payment.

    •  We retain ownership of our pre-existing materials, methodologies, tools, templates, and know-how.

    •  We grant you a limited, non-exclusive, non-transferable license to use the deliverables for your internal business purposes.

4. Fees and Payment

•  Fees for services are set out in the applicable proposal or Consulting Agreement.

•  All prices quoted for our business services are exclusive of Dutch VAT (BTW) at the applicable rate of 21%. VAT will be added to the invoice in accordance with Dutch tax rules.

•  Unless otherwise stated, payments are due within 14 days of invoice date.

•  We may require a deposit or retainer before commencing work.

•  Late payments may incur interest at 1.5% per month (or the maximum rate permitted by law).

•  All fees are exclusive of taxes (VAT, sales tax, etc.), which you are responsible for paying.

International and Intra-EU Invoicing

For cross-border consultancy services, the following VAT rules apply (in line with EU VAT Directive and Dutch tax regulations):

•  Services to clients in the Netherlands (domestic):Dutch VAT (BTW) of 21% will be charged on the invoice.

•  Services to business clients (B2B) within the European Union (intra-EU): No Dutch VAT is charged if the client provides a valid EU VAT identification number. The invoice will state “BTW verlegd” (VAT reverse charged). The client is responsible for accounting for VAT in their own country under the reverse charge mechanism. We will include both our and the client’s VAT numbers on the invoice.

•  Services to business or private clients outside the European Union (international / non-EU): No Dutch VAT is charged (0% VAT). The invoice will clearly indicate that the service is supplied outside the EU. Any local taxes or VAT in the client’s country remain the client’s responsibility.

•  We reserve the right to verify the client’s VAT status (e.g., via VIES for EU clients) before applying the above treatment. Incorrect or invalid VAT information may result in Dutch VAT being charged.

These rules may be specified in more detail in the individual Consulting Agreement or Statement of Work.

5. Warranties and Disclaimers

•  We warrant that we will perform services with reasonable skill and care, consistent with industry standards for professional tech and business consultants.

•  The Site and all content are provided “as is” and “as available” without any warranties of any kind, express or implied.

•  We do not warrant that the Site will be uninterrupted, error-free, or free of viruses.

•  Any advice or recommendations provided on the Site or during initial consultations are for informational purposes only and do not constitute professional advice tailored to your specific circumstances. You should seek independent verification before acting on any information.

6. Limitation of Liability

To the maximum extent permitted by law:

•  Our total liability to you arising out of or in connection with these Terms, the Site, or our services shall not exceed the total fees you paid to us in the 12 months preceding the claim.

•  We are not liable for any indirect, incidental, consequential, special, punitive, or exemplary damages, including loss of profits, data, goodwill, or business opportunities, even if advised of the possibility.

This limitation applies regardless of the legal theory (contract, tort, negligence, strict liability, etc.).

7. Indemnification

You agree to indemnify, defend, and hold us harmless from and against any claims, liabilities, damages, losses, and expenses (including reasonable legal fees) arising out of:

•  Your use of the Site in violation of these Terms.

•  Your breach of any representation or warranty.

•  Any content or materials you provide to us.

8. Termination

We may terminate or suspend your access to the Site immediately for any breach of these Terms.

For ongoing consultancy services, termination rights will be specified in the separate Consulting Agreement (typically including termination for convenience with notice, or for material breach).

9. Changes to These Terms

We may update these Terms from time to time. The “Last Updated” date will be revised. Continued use of the Site after changes constitutes your acceptance of the new Terms. We encourage you to review this page periodically. Material changes may be notified via the Site or by email where appropriate.

10. Governing Law and Dispute Resolution

These Terms are governed by the laws of the Netherlands. Any disputes shall first be resolved through good-faith negotiation. Unresolved disputes will be submitted to the competent courts of Arnhem, the Netherlands.

11. Miscellaneous

•  Severability: If any provision of these Terms is held invalid, the remaining provisions remain in full force.

•  Waiver: Our failure to enforce any right does not constitute a waiver.

•  Entire Agreement: These Terms (together with our Privacy Policy, Cookie Policy, and any separate Consulting Agreement) constitute the entire agreement between you and us regarding the Site and general services.

•  Assignment: You may not assign your rights or obligations without our prior written consent. We may assign these Terms in connection with a business transfer.

•  Force Majeure: We are not liable for delays or failures caused by events beyond our reasonable control (e.g., pandemics, natural disasters, cyberattacks, government actions).

Contact Us

If you have any questions about these General Terms and Conditions, please contact us:

•  Email: info@nedbotics.com

•  Address: Meester D.U. Stikkerstraat 11, 6842 CW Arnhem, the Netherlands

•  Phone: +31 634506033